Technical Clerk - Records Management

Job Number: 346

External Description: Requisition ID: 62281

Job Function/Category: Power

Employment Type: Non-Exempt Full Time

This is an exciting time to be joining PSEG. Our commitments, which include safety, integrity, customer focus, and diversity & inclusion, are the fabric of our culture and help drive the success of our business. We are fortunate to have an outstanding workforce of diverse and highly skilled talent who move us forward in our operational excellence journey. PSEG has more than 12,000 employees who are dedicated to the communities we serve and embody our vision: People providing Safe, Reliable, Economic and Greener Energy.

Job Summary

Responsible for providing detailed administrative functions and/or assigned tasks that require specialized technical skills, training and application for the Plant Support Group.

Job Responsibilities

Records Management Technical Clerk supports the Quality Assurance Records program. Position is responsible for performing functions that support compliance with regulatory requirements (receipt, maintenance, storage, retrieval and access) defined for Records and Controlled Documents.

Position requires utilizing Electronic Document and Record Management System (EDRMS) for all aspects of Records and Design Configuration Control data. Adhere to specific information handling practices (i.e. confidential, restricted and proprietary information). Performing independent administrative reviews and processing of detailed documentation (i.e., calculations, drawings, design change documents, vendor documents, procedures, etc.). Perform high volume scanning, verification and indexing of hardcopy documents; creating quality electronic images for retention as electronic records.

Position requires strong communication and presentation skills (verbal and written); communicating administrative and technical Records Management information to varied audiences (peers, customers, management, etc.). Individual must have the skills necessary to articulate the RM/DC processes and be able to provide detailed training as needed. May be required to write, review and maintain department procedures/job aids defining Records Management functions.

Demonstrate reliable, consistent and quality results. Identify and resolve issues independently; utilizing corrective action processes as appropriate while meeting established production levels. Position requires performing assessments of records and controlled document collections at multiple locations inside and outside of Salem/Hope Creek Stations. This requires the ability to traverse various locations of the site.

Must be able to work professionally as part of a team, independently, and/or in a leadership role as necessary to complete the full range of assigned tasks. Strong detail oriented individual with demonstrated ability to handle multiple assignments within defined time requirements.

Position may require working off hours or alternate schedule as necessary to support the needs of the stations and to support the Emergency Response Organization.

Job Specific Qualifications

Required Skills:

• HS Diploma or equivalent.
• 1-3 years' experience in direct support of Records Management & Document Control Programs in a regulated environment. (Experience must relate to use of supporting systems such as EDRMS, scanning software and office equipment).
• Experience and background to include reviewing and processing various document and record types, including proper handling of sensitive or confidential information.
• Proficient in the Microsoft Office suite of products.
• Ability to read technical instructions and follow specific keyboard tasks.
• Must be capable of performing repetitious work in a team environment proficiently.
• Must be capable of lifting ~35lb boxes daily in confined work area (RM Vault and processing company mail)
• Must have ability to traverse to various locations of the plants as assigned.
• Excellent availability/attendance record to support weekend, back/mid shift coverage as assigned, support Emergency Plan and Outages as required.
• Excellent verbal and written communication skills.
• Be able to meet and maintain unescorted access qualifications.

Desired Skills:

• Records Management background; including ability to research and apply regulatory requirements to the Quality Assurance Records program; specifically maintaining retention schedules and file plans.
• Associates Degree
• RM Certification(s)
• Availability to support benchmarking initiatives.

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

As an employee of PSE&G or PSEG Long Island, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.

This site ( http://www.pseg.com ) is strictly for candidates who are not currently PSEG employees. PSEG employees must apply for jobs internally through empower which can be accessed through the mypseg homepage by clicking on the employee center tab, then under the empower header, choose careers.

Business needs may cause PSEG to cancel or delay filling position at any time during the selection process.

Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

Public Service Enterprise Group (PSEG) is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legal protected characteristic. Legally protected characteristics included, race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.

Need to request an accommodation?

If you have a disability and need assistance submitting your resume, applying for a position or registering for a test, please call 973-430-3845. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

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Job Number: 62281

Community / Marketing Title: Technical Clerk - Records Management

Location_formattedLocationLong: Hancocks Bridge, New Jersey US