Job Summary

This position is a direct report to the Applications Group Products Supervisor. Responsible for managing a portfolio of enterprise application contracts across multiple business areas. Works closely with business stakeholders to stay abreast of business needs, application performance and potential for future upgrades or changes that impact future contract renewal and timing considerations. This role ensures there is consistent and full visibility into the Long Island enterprise applications hosted across the enterprise. Sets up and manages payments and renewals. Communicates Application purchase, including web-based subscriptions policy and process out to the business on a regular basis. Builds strong rapport with key stakeholders 

As the contract specialist this role will: 
•    Financial Management:
o    Manage the annual contract expense budget for IT applications and infrastructure contracts, maintenance and license agreements
o    Collaborate with Procurement to renew agreements
•    Vendor Management:
o    Manage and track vendor spend, most notably contract financials that meet IT cost center manager’s expectations for tracking and reporting monthly O&M expenses
o    Manage and track portfolio of vendor supported applications
o    Collaborate with IT Vendors, managing the high-level relationships and ensuring that their performance meets contractual requirements

This position looks to the future strategy and development of best practices to coordinate with and prepare the business for potential improvements and related savings.  May provide guidance and direction to one or support team members. 
 

Job Responsibilities

•    Establishes and maintains tracking systems and related records. 
•    Works with direct manager to address policy and procedures and communicate out to stakeholders/business partners. 
•    Maintains and reviews contract/subcontractor inventory. 
•    Works with stakeholders to prepare for and track progress for changes and renewals. 
•    Performs and supports audits 
•    Provides monthly contract status reports. 
•    Develops and maintains renewal notifications process. 
•    Processes contracts for payment and follows all related processes to ensure payments are made and contracts are renewed without interruption. 
•    May work with team to address audit and review of applications contracts and related costs being to support considerations for enterprise efficiencies. 
•    Plans the delivery of the overall strategic plan(s) and activities in accordance with the portfolio strategy; this includes new initiatives identification, budget estimates, and annual self-assessment and benchmarking plans.
•    Provides planning and strategy input to enable business processes to become more efficient and effective by maximizing value from business rationalization.
 

Job Specific Qualifications

Required Qualifications:

•    Bachelor’s Degree 
•    7 or more years of financial analysis experience 
•    Demonstrated experience with financial management (e.g., SAP, Ariba, etc.) systems
•    Understanding of cloud infrastructure, licensing, SLAs, roles and responsibilities, and audit criteria
•    Demonstrated experience with Microsoft Office, including Word, PowerPoint, and other PC and accounting-related software and systems
•    Must demonstrate strong verbal and written communication skills 
•    Must demonstrate consulting or operational experience demonstrating client relationship skills
•    Must demonstrate strong analytical and organizational skills
•    Must be detail oriented and exercise sound judgment

•    Must demonstrate the ability to foster strong working relationships with vendors and effectively inteact with people at various levels and in various roles
•    Must demonstrate strong business acumen, critical thinking and presentation skills
•    Must demonstrate expert Excel skills (e.g., formulas, pivot tables, graphs, etc.)
•    Must demonstrate a strong understanding of general accounting practices and the ability to present financial information in a clear manner to all audiences, including those with non-financial backgrounds 
•    Must demonstrate strong leadership skills
•    Ability to work independently on technical issues and utilize a broad knowledge of business analysis, acquired through progressive experience

Desired Qualifications: 

•    Advanced degree e.g. Master’s degree in business or accounting
•    Demonstrated experience managing or administering complex IT outsourcing agreements
•    ITIL Foundation and CMMI experience
 

Minimum Years of Experience

Education

Certifications